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MINUTES OF COMMITTEE MEETINGSMinutes of the Meeting of the of The Royal Western Australia Regiment Association Inc Executive Committee, held on the 19 September 2011 at the Association Room, Irwin Barracks
1. Meeting opened
President Reg Page opened the meeting at 1730 hours.
2. Present
Chairman Reg Page, Peter Shaw, Bill Williamson, Alf Till, Jim Richardson, Fred Flor, Trevor Pollard,
and Bill Stevens.
3. Apologies
Geoff Tooth, Ian Beeson and Arthur Hutchison.
Reg page and Fred For advised that they would not be attending the next meeting.
4. Welcome
President Reg welcomed members to the meeting.
5. Corrections to the previous minutes
Nil.
6. Confirmation of minutes of the previous meeting
The Minutes of the previous meeting held on 15 August 2011 were confirmed on the motion of Fred Flor and Bill Williamson. CARRIED.
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7. Business arising from the minutes.
? Reunion at the Army Museum
The following was resolved:-
o Name of the reunion:
To be called "Friends of RWAR". This is to encourage as many people to attend, including families and not just Association members.
o Proposed date:
Sunday 29 January 2012, subject to confirmation by the Museum.
o Food:
Sausage sizzle.
o Cost:
Sausage sizzle Gold coin donation.
Museum entry Peter Shaw to confirm ASAP.
o Publicity/communication plan:
Vigilant Editor.
Can You Help (WA Newspapers) Secretary.
o RSVP:
To Secretary
? Back to the Barracks
This was discussed with possible venues being the Army Museum or 16 RWAR Theatre. Jim Richardson and Peter Shaw could present the regimental history. Proposal to be developed and advertised later.
? Name tag Gerry Postmas
Geoff Tooth confirmed that he had received the moneys.
8. Correspondence
Inwards from:
Katrina Kittel POW 2/28th Battalion.
CO 16 RWAR Invitation to WTTS Shoot Tues 25 Oct 2011.
Adjutant 16 RWAR No max numbers for WTTS shoot.
Ex-Army Reserve Old Bastards Reunion
16th Bn 18 Sep 2011 Kings Park.
Major Shane Edmonds Forward of invitation from event organiser.
Peter Shaw Cannot attend - clash with Camerons Luncheon.
Jim Richardson Querying why the Assoc not involved and how many from the Committee are attending?
Outwards to:
Katrina Kittel Response from Jim Richardson.
RAAF Association Confirmation of Annual Dinner menu, wines, pre-dinner drinks, cost per head and numbers attending.
Adjutant 16 RWAR WTTS Shoot - max numbers?
Wayne Tarr and Martin Launder
Review of the Constitution - request final report.
Anthony Pollard Donation of bread rolls.
Business arising:
? Nil.
Inwards correspondence was received and outwards endorsed on the motion of Peter Shaw and Fred Flor. CARRIED.
9. Finance
Reg Page read out the financial report due to absence of the Treasurer.
Action:
The Secretary is to scan a copy of the report and send to all Executive members ASAP.
Annual Dinner Function Report - Secretary to email Committee members.
Accounts for payment
Name Details $.00
Bonnie Davies. Refund of subs paid (Hon member - no subs) 40.00.
Iris Walsh Refund of subs paid (Hon member - no subs) 20.00
Moved Reg Page, seconded Jim Richardson that the financial report be accepted and accounts passed for payment. CARRIED.
Business arising:
Nil.
10. Membership Report
Arthur Hutchison presented a report via email on 11 September 2011, which is summarised below:
Financial members 122
Unfinancial 20
Life members 2
Honorary members 6
Resignations
Ron Allan - Received letter from his son - Ron is 91 and now in a nursing home.
There has been a good response to the payment of subs with 150 members on the books. I have removed members more than one year in arrears.
I have posted a membership list, with addresses and phone numbers to Jim and will send an updated list for the next committee meeting.
11. Merchandise Report
Please see attachment.
Business arising:
Port is to be written off at cost.
Jim offered to take on the Assistant Treasurer's position.
Action:
June 2011 financial report
Make up of merchandise amount to be confirmed by the Treasurer at the next meeting.
Treasurer's position
To be advertised in the Vigilant, once a written resignation has been received.
Follow up of Treasurer's intentions - Reg Page.
12. President's Report
Annual Dinner
There was a good turn out and the CO 16 RWAR was very happy with the dinner.
WTTS Shoot 25 October 2011
Lt Colonel Aitken has invited Association members to participate in the above shoot.
Webmaster's position - Shane Edmonds
Shane is happy to continue and advised the following:
Site content
This is dependent on what is provided, eg details of office bearers etc.
Vigilant
This must be in "Word doc" format to be published on the web page.
Upgrade at no cost to the Association
He has organised an upgrade of the web site at no cost.
13. General Business
a. 16 RWAR Old Bastards Reunion
Secretary to follow up with Shane Edmonds to obtain contact details of the organiser
b. Proxy voting and resumes of candidates to be sent out prior to AGM
To be decided at the next meeting.
c. Army Museum - delegate for RWAR Association at Museum AGM
Peter Shaw was nominated unopposed - CARRIED.
d. Name tags
Jim Richardson is to order name tags for Gerry Postmas and Peter Shaw.
e. Photos of Annual Dinner
Bill Williamson gave Jim Richardson copies of photos via a thumb drive.
f. Mandurah reunion
Jim Richardson confirmed the booking at the Ravenswood Hotel and he is to contact Dave Carr.
g. Annual Dinner - wine at each table
Fred Flor commented that the one bottle each of red and white wine per table could be more flexible. Reg Page said this would be difficult to organise, but tables could swap the wines as required on the night.
h. Annual Dinner - food
Trevor Pollard reported that his beef meal was "tough and dry" and Bill Williamson said he was not happy with his meal.
i. Merchandise stocktake
Trevor Pollard reported that he had tried to organise a stocktake but it did not proceed.
The next stocktake was due for the period ending 31 December 2011.
Next meeting
Monday 17 October 2011 @ 1730 hrs in the Association Meeting Room, Irwin Barracks.
Meeting closed at 1900 hours.
Minutes of the Meeting of the of The Royal Western Australia Regiment Association Inc Executive Committee, held on the 18 July 2011 at the Association Room, Irwin Barracks
1. Meeting opened
President Reg Page opened the meeting at 1733 hours.
2. Present
Chairman Reg Page, Bill Williamson, Trevor Pollard, Fred Flor, Alf Till, Bill Stevens, Peter Shaw (1735hrs), Geoff Tooth (1742hrs) and Jim Richardson (1803hrs).
3. Apologies
Arthur Hutchison, Ian Beeson.
4. Welcome
President Reg welcomed members to the meeting.
5. Corrections to the previous minutes
Nil.
6. Confirmation of minutes of the previous meeting
The Minutes of the previous meeting held on 20 June 2011 were confirmed on the motion of Trevor Pollard and Bill Williamson. CARRIED.
7. Business arising from the minutes.
Membership Thomas Jarnehed - Trevor Pollard commented that the Committee should approve all new members.
$240 deposit in April 2011 financial statement - This does not include the $230 paid by Bill Stevens in February 2011.
$60 Max Hardie - Trevor Pollard has followed up and this is to be put against subs in advance.
Fred Down - Jim Richardson is following up.
SOPs - Trevor Pollard commented that members were supposed to have provided comments at the March 2011 Committee meeting. Reg Page queried whether this had to be approved at an AGM.
Action:
o Clarify position in regard to new Constitution - Bill Stevens.
o Send copy of new Constitution to members of Committee - Bill Stevens.
o Put on Agenda for next meeting - Reg Page
8. Correspondence
Inwards from:
16 RWAR The fighting 16th (magazine for 2010).
RSL Mr Patrick Scammell no longer employed by RSL.
Mr Kevin Davidson MVO OAM no longer employed by RSL.
Tea Dance Ed 7 Sept 11:30 AM to 1:30 PM, ANZAC Club, free.
Free road trip for Vietnam Vets through Wicked campers.
CO 11/28 RWAR Unable to attend Regimental Birthday lunch.
Shane Edmonds New member - Thomas Jarnehed, access to Electronic Vigilant
Greg Bond Wants to obtain a RWAR hat badge?
Outwards to:
Nil. Nil.
Business arising:
Thank you letter to Anthony Pollard for the donation of bread and bread rolls to sent.
?Reg reported a warm response from Nancy Johnson and Joan Howard who had recently been made Associate Members (meeting 16 May 2011).
Action:
Reg to reply.
Inwards correspondence was received and outwards endorsed on the motion of Peter Shaw and Geoff Tooth. CARRIED.
9. Finance
No financial statement was presented. See apology from Treasurer above.
Accounts for payment
Name Details $.00
Rev Tim Harrison. Bookmarks Church Service - 64 76.64.
Geoff Tooth Voucher Cadet presentation 50.00
Moved Peter haw, seconded Bill Williamson that the accounts passed for payment. CARRIED.
Business arising:
Nil.
10. President's Report
Membership renewals
The system of advising the Membership Secretary is not working as smoothly as it should. He will speak to the Treasurer about implementing improvements.
Regimental birthday service and lunch
There was a good turnout to the Church Service. The readings were carried out by the CO's of 11/28 and 16 RWAR. The bookmarks were also well received. Lunch at the Grosvenor was also successful with 22 attending.
Cadet parade
The parade was good and the drill was of a high standard. The acknowledgement of the continued contribution of the Association was very pleasing. It would be good if more members could attend the parade next year. Geoff Tooth is following this up.
11. Membership Report
Current financial membership 68
Total unfinancial members 64
Membership renewals since the last meeting:
Nil.
Other
Arthur advised that renewals are slow and the system of advising him of membership receipts is not working.
Members' reunion
There was considerable discussion about holding a reunion/s to rejuvenate members' interest and increase the financial membership. Back to 16 RWAR, 11 IRC, 28 IRC and 1/28 RWAR were listed with the possibly of using the Army Museum in early November 2011.
Due to the age of most members, any event would have to be held in the afternoon.
Action:
Unfinancial members - Follow up for Arthur Hutchison.
Members' reunion
Members to report back on reunion proposals - All Executive Committee
at next meeting.
members.
Confirm suitable dates at Museum - Peter Shaw.
Finalise reunion details - Executive Committee.
Contact 'Can you help' with reunion details - Bill Stevens.
12. Merchandise Report
Report delayed due to hospital visit. Apologies from Robert Campbell.
Robert needs the cost price of each item. It was also agreed that the 'start point' for stock on hand had to be a physical count.
Trevor Pollard advised that one bottle of port was short at the handover.
Moved Jim Richardson, seconded Bill Williamson that the physical count figures at the stocktake be used as the ?start point'. CARRIED.
Action:
Provide cost price of items - Ian Beeson.
Assist with count if agreeable with Robert - Trevor Pollard.
Ring Robert and advise that Trevor has offered to assist with the count - Reg Page
13. General Business
a. Regimental Birthday Church Services 2012
Next year's services has been booked for Saturday 30 June 2012. This is the closest Saturday to 1 July, which being a Sunday is not available.
b. Members who served in New Guinea during World War 2
Reg Page advised that St George's Cathedral is planning a service on Sunday 4 September 2011. The Association is to assist by advising members and advertising the service in 'Can you help'
Action:
Provide details of service to Secretary - Reg Page.
Place notice in 'Can you help' - Bill Stevens.
c. Bookmark
Jim Richardson noted that the details could have been a bit clearer and better organised.
d. Membership form
Jim Richardson is to send a copy to Geoff Tooth, who is arranging the printing of 200 copies.
Next meeting
Monday 15 August 2011 @ 1730 hrs in the Association Meeting Room, Irwin Barracks.
Meeting closed at 1850 hours. |
